Does it seem difficult to make a practical and smooth management of the payroll? This task can become simpler and more practical when using the right tools. So, check out the following eight tips!
Follow a schedule
Maintaining a defined process for payroll management is extremely effective in avoiding skipping or missing a step. When planning the activity, you can automate the routine and reduce errors and rework.
Do the same for calculating payments by establishing a conference checklist such as:
- current position
- maternity leave
- covenants, etc.
Pay attention to the staff
If your company makes different types of contracts – such as CLT , service contract between legal entities, freelance work and the like – keep specific controls for each one. Thus, you can follow different and specific steps for each case, in calculating the amounts due both in terms of payment and in relation to benefits and taxes due.
Observe the company’s changes
Starting with the dismissal and admission of employees, it is the responsibility of those responsible for the payroll to ensure that changes in the company are reflected in the payroll. Therefore, have a specific routine for controlling new employees, dismissed employees and for job changes that imply salary changes. The London payroll services are the best options in this case.
Document the processes
Filing the payroll is a crucial step for the regularity of the company. Thus, everything is documented and ready for eventual consultations and inspections. To avoid losing these files – by hacker attacks, damage to the internal network, etc., establish a backup policy, preferably in the cloud.
Control hours worked correctly
The hours worked are the base point of the payroll. Any miscalculation is directly reflected in several other aspects, such as FGTS payment, night surcharge, etc. Therefore, the journey control needs to be efficient and practical, importing the information for the calculation of the sheet in an easy and safe way.
In addition, managers from different sectors should also be instructed to monitor the record of their employees’ activities, to report possible divergences.
Standardize bank accounts
It is important to maintain a specific bank account for the payment of employees. Thus, the expense is different from the others, facilitating management. Even in an inspection, the verification of information becomes much simpler and more agile.
Have a job and salary plan
Having defined positions and salaries helps a lot to avoid payment errors. Thus, when a change of function occurs, the new value will be automatically updated, as well as all related payments and discounts.
Use technology to your advantage
There is no reasonable reason for a company to maintain manual controls in spreadsheets and the like, when there are several technological solutions that can adapt to a company’s exact needs and size.So, consider investing in an automated system . More than a cost, this is an investment that pays off. After all, it generates huge savings by avoiding errors and paying fines or other legal problems.As you can see, payroll management is thorough and extremely important, but it doesn’t have to be difficult. Just choose the most efficient route and use the right tools.